With SNC XRechnung you are able to create and send digital invoices compliant to the XRechnung standard directly in Microsoft Dynamics 365 Business Central.
The core features of SNC XRechnung are:
After installing this app on a new tenant you have a whole month to test it.
Note
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The app SNC XRechnung creates a XML file compliant to the XRechnung standard during the booking process of a Sales Order, a Sales Invoice a Sales Credit Memo or a Service Invoice. This file can be automatically sent to the recipient via e-mail.
In order to enable these functions a setup of SNC XRechnung is necessary. In the following 2. section you will be guided through the setup with the setup wizard.
You start the setup process of the App SNC XRechnung by opening the page XRechnung Setup.
If SNC XRechnung has not yet been set up a notification appears. This notification contains a link to the setup wizard.
Below you will be guided through the setup wizard of SNC XRechnung.
In the first step of the setup wizard you enable the feature for creating digital invoices compliant to the XRechnung standard. In addition, for sales invoices and credit notes and services invoices and credit notes, you can decide whether to export zero amount lines.
The goal of the next step is the assignment of your payment methods deposited in Microsoft Dynamics 365 Business Central to the UN/ECE 4461 codes required by XRechnung.
The action Add Payment Means EDIFACT Codes stores the codes supported by SNC XRechnung in a table.
The action Payment Methods offers you the possibility to store the EDIFACT-Codes you generated previously.
In the next step you can use the action Customer to add information regarding your customers.
By enabling XRechnung Active you activate the functionality of XRechnung on customer level. Hereby the testing function and the creation of the XRechnung will be initiated in the booking process.
With Validate Buyer Reference you are able to activate or deactivate the Validation of Buyer References. By default it is activated. This could be necessary if you want to use XRechnung for Customers without an official Buyer Reference.
The field called XRechnung Buyer Reference is for deposit of the mandatory Buyer Reference. This will be transmitted to you by your business partner.
The also mandatory field XRechnung E-Mail is used to register the customers invoice document address. You can specify multiple addresses. These must be separated with semicolons.
The button at Send XRechnung E-Mail at Batch Post causes that on every batch post an XRechnung E-Mail will be transferred to that customer - provided that XRechnung is active for this customer. Is this button is not activated, the E-Mail will not be sent in case of a batch posting.
Show E-Mail Editor causes the E-Mail Editor to appear before sending an XRechnung E-Mail. This editor only works when you use the new Enhanced email capabilites in BC18. For further information read the section E-Mail setup in BC18.
In the field Document E-Mail Option you can select which files should be transferred to the respective customer. You have the following options:
By selecting a Report for Sales Invoice, you can decide per customer which report should be attached if you selected the second or third Document E-Mail Option previously. The field Report Name Sales Invoice shows the name of the selected report.
Equally you can select reports for Sales Credit Memos.
If you completed the setup steps regarding the customers you can
close the overview and proceed to the next step with Next. If
you want to make subsequent XRechnung settings to customers, you will
find them on the customer card in the XRechnung tab.
At this point you can close the setup wizard.
On the page XRechnung Setup you have got several further options for the setup. Here you can - setup the e-mail Body - open the error report of the last post - access all of the with XRechnung generated documents so far or - enter alternative tax identifiers.
Via the action Setup E-Mail Body you can set an e-mail body. The content entered here will be inserted at the end of the e-mail so that you can, for example, add a signature. HTML formatting is also supported. Furthermore it is possible to import your own content via the action Load HTML Body.
Moreover, in the SNC XRechnung Setup you can view the Error Log of the latest post. Please note that the Error Log will be cleared with every posting attempt. If errors appear while booking the error log will be freshly created. That is the reason why you can’t view the errors of the previous to last post.
Via XRechnung Document List you can display an overview of all of the with SNC XRechnung created documents. Here you can also resend the E-Mails, if there were problems receiving or sending them.
If you want to enter alternative information to the VAT ID, use the alternative tax ID fields in the setup.
For more information, refer to the section Usage Of Alternative Tax Identifiers
Enter a Sales Order as usual, specify the Payment Method Code in the invoice details and release the Sales Order.
If required, you can enter your reference in the corresponding field at General. This will be written into the XML file when sending the XRechnung. In addition, you have the option to store Addition Supporting Documents. Please read section 8. Additional Supporting Documents.
In the sales lines you can enter start and end dates.
On the right side in the Details area you will find the XRechnung Note. Here you can store further information to be written into the XML file. Note that the characters “<”, “>” and “&” are not allowed.
You can execute a Test for XRechnung via Order. If mandatory fields are missing a log entry will be generated and displayed after the test.
If the test didn’t detect any errors you are able to finalize the order. For this purpose SNC XRechnung has the feature to Post and send XRechnung with which the booking of the document and the sending of an e-mail with the file compliant to the standard XRechnung is done in one action.
The Post and send XRechnung-Button is only visible, if an e-mail address is deposited in the customer card. If you have not deposited an e-mail address, you can also generate the XRechnung via Post.
You can also make use of this procedure in a Sales Invoice, a Sales Credit Memo or a Service Invoice and create a with the XRechnung standard compliant XML file from it.
The document for your XRechnung can be displayed in the Invoice or Sales Credit Memo.
This document contains the necessary information for a digital
invoice compliant to the standard XRechnung.
In the field Filename you can find and retrieve the created XML
file.
With the action Send E-Mail you can also send the e-mail to the
recipient here. You can access the XRechnung sending history via the
field XRechnung No. sent.
After selecting any amount of orders via CTRL-Click on the orders overview page you can trigger processing of multiple orders at the same time via the action Post and Send XRechnung. As a result, these are posted and then an e-mail with the created XRechnung is sent in each case to the address stored at the customer.
Multiple XRechnung invoice documents can also be send at once from the Posted Sales Invoices overview. To do this, select the action Send XRechnung Document
To facilitate multiselection, you can sort the list of posted invoices by XRechnung-customers.
On this page you have got the possibility to subsequently change or add new EDIFACT Codes, which ideally should have been assigned with the XRechnung setup wizard.
Furthermore you can restore the initally created EDIFACT Codes with the action Add/Reset Payment Means EDIFACT Codes. Manually created codes will not be touched by this.
Business Central 18 introduced the enhanced email capabilities and we already integrated them into SNC XRechnung. This gives you the opportunity to use an email editor when sending an individual email or multiple emails via batch processing.
To be able to use the new capabilities you have to make the following settings:
The XRechnung Setup Wizard in BC18 got expanded with a new step.
Firstly ensure that the enhanced email capabilities are activated in the Feature Management.
Afterwards return to the setup wizard and open the window E-Mail Setup. Add a new email account via new. Then you have to assign the created account to XRechnung. For this open the Email Scenarios via Navigate.
Choose the correct account and search at Assign scenarios for XRechnung.
Afterwards the enhanced email capabilities setup is completed.
Now you have to select for which XRechnung customers the editor should be displayed. You can do this either directly in the customer card or at the customer list in the setup.
Please note that the email editor will be also opened for every customer in case of a batch processing, if you activated Send XRechnung E-Mail at Batch Post.
If you want to send a XRechnung to a customer for whom you have activated the editor, said editor will open after you have clicked on Send XRechnung. If you have set an Email content, this will also be loaded automatically into the text field.
With SNC XRechnung you can attach Additional Supporting Documents to sales credit notes, sales invoices and sales orders.
To do this open the order/credit note/invoice. On the right-hand side you will find the box XRechnung Additional Supporting Documents in the details. The number of attachments is displayed here.
By clicking on the number, in this case 0, you open the overview. With Select File you can add files. The following file formats are allowed:
In total, all attachments must not exceed 14.5 MB in size.
When you added a file you can also enter a description. This will be written into the XML-file.
With Preview all files you have added so far are downloaded and can be checked again before sending.
If necessary, please also note our partner documentation in order to add additional supporting documents via code with an event.
In the SNC XRechnung setup, you can select alternatives to the normal VAT ID if your situation requires it.
By default, VAT Reg. No. Usage is set to *Company information**. This will cause the VAT ID from the company information to be used when creating XRechnungen. Furthermore you can select here
Depending on the selection, you must fill in one of the other fields.
For Sellers tax identifier, fill in the corresponding field with the identifier or a reference to the registered tax status.
If you have selected Tax representative, you must enter the VAT ID of the tax representative in the corresponding field. In addition, the Our account no. field in the accounts receivable cards must be filled. This is due to the fact that the unique identification usually runs through the VAT ID. If this is missing, there must be another way of unique identification. This function is performed by the account number. For more information on the subject, search for the keyword BR-CO-26. This is a condition for the use of XRechnung.
Please make sure that all units of measure you use in XRechnung have the International Standard Code field maintained. Use the UNECERec20 list for this purpose.
If you specify a code in the VAT Category Code (BT-118) that implies VAT exemption, you must also specify a VAT Exemption Reason Text (BT-120). In Business Central, the VAT Clause Code field is used for this purpose. If the field is not filled, an error will occur in the XRechnung validation check.
In service orders, service invoices and service credit memos, an XRechnung start and end date can be added at the line level.
These dates are also added to posted service invoices and the XRechnung document.
Hopefully, this section will answer your questions. If this is not the case, do not hesitate to contact our support.
You may want to attach custom information to the exported and sent XML files. However, in SNC XRechnung, many XML fields specified by the XRechnung standard are already filled with content. The following table is an overview of all BT fields used in SNC XRechnung and their corresponding Business Central fields.
Please note that the fields BT-16, BT-49, BT-57, BT-58, BT-73 and BT-74 are not available in NAV 2016!
| BC Table | BC Field | BT Field | BT ID |
|---|---|---|---|
| SNCXXRechnungHeader | Document No. | Invoice number | BT-1 |
| SNCXXRechnungHeader | Document Date | Invoice issue date | BT-2 |
| SNCXXRechnungHeader | Due Date | Payment due date | BT-9 |
| SNCXXRechnungHeader | Document Type | Invoice type code | BT-3 |
| SNCXXRechnungHeader | Currency Code | Invoice currency code | BT-5 |
| SNCXXRechnungHeader | Currency Code | VAT accounting currency code | BT-6 |
| SNCXXRechnungCustomer | XRechnung Buyer Reference | Buyer reference | BT-10 |
| SNCXXRechnungHeader | Your Reference | Purchase order reference | BT-13 |
| SNCXXRechnungHeader | DespatchDocumentReferenceText | Despatch advice reference | BT-16 |
| Filename | Additional supporting documents | BT-122 | |
| SNCXXRechnungAddSuppDoc | Description | Supporting Document description | BT-123 |
| BankAccount | Creditor No. | Bank assigned creditor identifier | BT-90 |
| XRechnung Note | Invoice Note | BT-22 | |
| BankAccount | Creditor No. | Seller identifier | BT-29 |
| BankAccount | Our Account No. | Seller identifier | BT-29 |
| CompanyInformation | Address | Seller address line 1 | BT-35 |
| CompanyInformation | Address 2 | Seller address line 2 | BT-36 |
| CompanyInformation | City | Seller city | BT-37 |
| CompanyInformation | Post Code | Seller post code | BT-38 |
| CompanyInformation | Country/Region Code | Seller country code | BT-40 |
| CompanyInformation | VAT Registration No. | Seller VAT identifier | BT-31 |
| CompanyInformation | VAT Registration No. | Seller tax registration identifier | BT-32 |
| CompanyInformation | Name | Seller name | BT-27 |
| Salesperson | Name | Seller contact point | BT-41 |
| Salesperson | Phone No. | Seller contact telephone number | BT-42 |
| Salesperson | Seller contact email address | BT-43 | |
| CompanyInformation | Contact Person | Seller contact point | BT-41 |
| CompanyInformation | Phone No. | Seller contact telephone number | BT-42 |
| CompanyInformation | Seller contact email address | BT-43 | |
| SNCXXRechnungHeader | Bill-to Customer No. | Buyer identifier | BT-46 |
| SNCXXRechnungHeader | Bill-to Address | Buyer address line 1 | BT-50 |
| SNCXXRechnungHeader | Bill-to Address 2 | Buyer address line 2 | BT-51 |
| SNCXXRechnungHeader | Bill-to City | Buyer city | BT-52 |
| SNCXXRechnungHeader | Bill-to Post Code | Buyer post code | BT-53 |
| SNCXXRechnungHeader | Bill-to Country/Region Code | Buyer country code | BT-55 |
| SNCXXRechnungHeader | Bill-to Name | Buyer name | BT-44 |
| SNCXXRechnungCustomer | XRechnung E-Mail | Buyer electronic address | BT-49 |
| SNCXXRechnungHeader | Bill-to Contact | Buyer contact point | BT-56 |
| SNCXXRechnungHeader | Bill-to Contact Phone No. | Buyer contact telephone number | BT-57 |
| SNCXXRechnungHeader | Bill-to Contact E-Mail | Buyer contact email address | BT-58 |
| CompanyInformation | VAT Representative | Seller tax representative name | BT-62 |
| CompanyInformation | Address | Tax representative address line 1 | BT-64 |
| CompanyInformation | City | Tax representative city | BT-66 |
| CompanyInformation | Post Code | Tax representative post code | BT-67 |
| CompanyInformation | VAT Registration No. | Seller tax representative VAT identifier | BT-63 |
| SNCXXRechnungHeader | Shipment Date | Actual delivery date | BT-72 |
| SNCXXRechnungHeader | Start Date | Invoicing period start date | BT-73 |
| SNCXXRechnungHeader | End Date | Invoicing period end date | BT-74 |
| SNCXXRechnungHeader | Ship-to Address | Deliver to address line 1 | BT-75 |
| SNCXXRechnungHeader | Ship-to Address 2 | Deliver to address line 2 | BT-76 |
| SNCXXRechnungHeader | Ship-to City | Deliver to city | BT-77 |
| SNCXXRechnungHeader | Ship-to Post Code | Deliver to post code | BT-78 |
| SNCXXRechnungHeader | Ship-to Country/Region Code | Deliver to country code | BT-80 |
| SNCXXRechnungHeader | Ship-to Name | Deliver to party name | BT-70 |
| PaymentMethod | EDIFACT Payment Means Code SNC | Payment means type code | BT-81 |
| CompanyInformation | IBAN | Payment account identifier | BT-84 |
| SEPA Direct Debit Mandate | ID | Mandate reference identifier | BT-89 |
| SEPA Direct Debit Mandate | ID | Debited account identifier | BT-91 |
| SNCXXRechnungHeader | Payment Terms Description | Payment terms | BT-20 |
| SNCXXRechnungLine | Description | Document level allowance reason | BT-97 |
| SNCXXRechnungLine | Description | Document level charge reason | BT-104 |
| SNCXXRechnungLine | Net Line Amount | Document level allowance amount | BT-92 |
| SNCXXRechnungLine | Net Line Amount | Document level charge amount | BT-99 |
| VATPostingSetup | Tax Category | Document level allowance VAT category code | BT-95 |
| VATPostingSetup | Tax Category | Document level charge VAT category code | BT-102 |
| SNCXXRechnungLine | VAT % | Document level allowance VAT rate | BT-96 |
| SNCXXRechnungLine | VAT % | Document level charge VAT rate | BT-103 |
| SNCXXRechnungHeader | VAT Amount | Invoice total VAT amount | BT-110 |
| SNCXXRechnungHeader | VAT Amount | Invoice total VAT amount in accounting currency | BT-111 |
| TempVATLine | Net Line Amount | VAT category taxable amount | BT-116 |
| TempVATLine | VAT Amount | VAT category tax amount | BT-117 |
| VATPostingSetup | Tax Category | VAT category code | BT-118 |
| TempVATLine | VAT % | VAT category rate | BT-119 |
| VATPostingSetup | VAT Clause Code | VAT Exemption Reason | BT-120 |
| SNCXXRechnungHeader | Net Total Amount wo. Charge | Sum of Invoice line net amount | BT-106 |
| SNCXXRechnungHeader | Net Total Amount | Invoice total amount without VAT | BT-109 |
| SNCXXRechnungHeader | Gross Total Amount | Invoice total amount with VAT | BT-112 |
| SNCXXRechnungLine | Net Line Amount | Sum of charges on document level | BT-108 |
| SNCXXRechnungHeader | Gross Total Amount | Amount due for payment | BT-115 |
| SNCXXRechnungLine | Line No. | Invoice line identifier | BT-126 |
| SNCXXRechnungLine | Quantity | Invoiced quantity | BT-129 |
| SNCXXRechnungLine | Quantity | Invoiced quantity unit of measure code | BT-130 |
| SNCXXRechnungLine | Net Line Amount | Invoice line net amount | BT-131 |
| SNCXXRechnungLine | Description | Item name | BT-153 |
| SNCXXRechnungLine | No. | Item Sellers identifier | BT-155 |
| VATPostingSetup | Tax Category | Invoiced item VAT category code | BT-151 |
| SNCXXRechnungLine | VAT % | Invoiced item VAT rate | BT-152 |
| SNCXXRechnungLine | Net Unit Price | Item net price | BT-146 |
| SNCXXRechnungLine | Start Date | Invoice line period start date | BT-134 |
| SNCXXRechnungLine | End Date | Invoice line period end date | BT-135 |
